Meeting Rooms
Already familiar with our new system?
Peter White Public Library provides meeting rooms to support civic, cultural, and educational purposes. Community members, groups, organizations, and businesses can use library meeting rooms for non-commercial meetings and programs during regular operating hours.
If you need assistance with your reservation, contact Ann Richmond Garrett at (906) 226-4300 or agarrett@pwpl.info. Please note that it may take 1-2 business days for a response to your inquiry.
Studio 1 and Studio 2 located in the Marquette Arts and Culture Center remain under the management of the MACC until the end of their lease on September 30, 2025. Please contact the MACC for information regarding these spaces, 906-228-0472.
In May 2024 PWPL sent a letter to MACC User Groups regarding the transition taking place in the MACC. That letter can be found here: MACC User Group Letter 2024
For more specifics on the future of the MACC spaces we've compiled this FAQ. FAQ MACC lease end
Rooms available and reservation limits
These rooms are divided into three categories: Small Capacity Conference Rooms, Medium Capacity Meeting Rooms, and Large Capacity Meeting Rooms.
To ensure that all community members have access to meeting rooms and that library expenses in maintaining these rooms are offset, booking limits and fees are enforced. Room booking limits are enforced by room category and not specific to one room.
No other library space may be reserved by outside organizations including: The lobby, art galleries, parking lot, the Youth Service Great Room, and grounds.
Use the following buttons to learn more about our rooms, read the full Meeting Room Policy, or make a room reservation! Peter White Public Library offers six reservable rooms for community use.
Find step-by-step instructions for using our new reservation system called LocalHop in the FAQ's below.
Small Capacity Conference Rooms
Rooms available Dandelion Cottage, Lion's Club Room, and Peter White Conference Room.
Limit of two (2) reservations a month.
Booking fees are not charged for Small Capacity Conference Rooms.
Drop-in use is permitted in the Lion's Club Room and Peter White Conference Room. Dandelion Cottage Room is available for use by reservation only.
Room Setup and max capacities. These rooms do not have custom setup options. Room capacities are based on number of chairs that are standard in the room.
For-Profit Use. These are the only Library rooms that may be reserved by approved for-profit and business entities, both of which will be charged a $25/hr fee that must be paid when the reservation is made. Legal depositions, meetings with established clients, and training of staff fall under approved for-profit and business use. Usage with stated or implied purpose of selling a product/service, soliciting new customers, promoting commercial ventures, or other commercial use is not permitted.
Technology available. Integrated technology is available in the Lion's Club Room and Peter White Conference Room. It is recommended you read the technology information before your reservation.
(Click floorplan image to enlarge)
Medium Capacity Meeting Rooms
Rooms Available George Shiras III Room and Heritage Room.
Limit of two (2) reservations a month.
Booking fees are charged for each reservation in these rooms.
- Reservations up to 4-hours = $15
- Reservations of over 4-hours = $20
Drop-in use is permitted in these rooms. We ask that you do not change the setup of these rooms if you are dropping in to use them.
Room Setup and max capacities. Limited setup options are available to those making reservations, capacities are based on the room setup but will hold up to 40 with a presenter setup. If any modifications are make to room setup, it should be returned to the initial setup before the room is vacated.
For-Profit Use is not permitted in these rooms.
Technology available. Integrated technology is available in these rooms. It is recommended that room users test technology prior to their event.
(Click floorplan image to enlarge)
Large Capacity Meeting Room
Room Available Community Room
Limit of one (1) reservation a month.
Booking fees are charged for each reservation in these rooms.
- Reservation up to 4-hours = $25
- Reservation of over 4-hours = $35
Drop-in use is not permitted in this room.
Room Setup and max capacities. Customizable setup options are available to those making reservations in the Community Room. Capacities are based on room setup but range from 20-125. We only have 114 chairs available for setup in this room. If any furniture is moved, it should be returned to the initial setup before the room is vacated.
For-Profit Use is not permitted in these rooms.
Technology available. Integrated technology is available in these rooms. It is recommended that room users test technology prior to their event.
(Click floorplan image to enlarge)
Technology and Equipment
Many library meeting rooms have built in technology for public use. The built in technology works best with HDMI wired connections (especially when using Apple devices). We highly recommend that users planning to use the built-in technology test their equipment with Library technology BEFORE their event. A cable kit is available for checkout (pending availability) at the Circulation Desk.
The library is not able to offer onsite technical assistance during your event/meeting. Please plan ahead and test equipment prior to your event.
Our onsite technology provided in our rooms may not meet your needs. If you have a complicated AV setup for your event, we recommend contracting with a local company who specializes in this work.
Frequently Asked Questions
Permission to use a library meeting room does not mean the library endorses the policies or
viewpoints that may be expressed, or advertised, by a person, group, or entity.